Attendance sheets are an administrative reality for Quebec daycare and CPE directors: daily presence, coded absences, parent signatures at month-end. Digitizing the process often starts more simply than teams expect.
Step 1 — Make today’s attendance reliable
Before chasing the perfect monthly form, ensure staff mark present or absent the same way every morning. A mobile tool avoids lost paper and gives directors a real-time class view.
MonGardy covers daily attendance and a director attendance report today. See digital attendance.
Step 2 — Align absence codes
In Quebec, absences may tie to illness, vacation, closure days, and more. Document internally which codes your centre uses — even if software does not enforce them yet — so a future monthly export stays consistent.
Step 3 — Plan for parent signatures
Paper sheets often need a signature at month-end. Digitally, options include in-app parent e-sign or exported PDFs signed on site. Ask vendors what they ship today vs what is on the roadmap.
Step 4 — Avoid double entry
If you still keep a paper log and a spreadsheet, staff will do both poorly. Pick one source of truth for daily attendance; the monthly sheet should follow from it, not the other way around.
Link to daily reports
Attendance and daily reports complement each other: one tracks who was there, the other what happened during the day. One vendor simplifies staff training.
Pick Quebec-appropriate software
- Canadian data hosting
- Bilingual interface
- Per-facility pricing, not per child
For an overview of options, see daycare software alternatives and our daycare solution.
Bottom line
Digitizing attendance sheets starts with reliable daily attendance. Signatures and full absence codes come next — choose a partner that is honest about what ships today and what is planned next.
